[Hartwood] A&S: Regional Coordinators and Deputy needed, please!

[canzonet3]

Greetings, Hartwood!

I am looking for help in a few areas and hope that some volunteers will
step forward to fill the need.


1.  We are still looking for Regional Coordinators in South Hartwood
(Nanaimo area) and West Hartwood (Port Alberni area).
(This job is a mix of administrative and hands-on:  you determine how much
hands-on you want to do.)

This work needs to be arranged by the Regional Coordinator, but can be
actually done by themselves or another designated person:
-  to coordinate regular A&S meetings: these can be at your home or travel
about the region, whatever works for your area.   You, together, decide
what you want to work on and do:  watch a movie, do a group activity, solo
projects in a social atmosphere, learn something new together... lots of
possibilities!
- to record A&S meetings and attendance, and file a report to the A&S
Minister on  A&S activities quarterly: by the 1st of January, April, July,
October.
-  to take to A&S meetings/people: Shire of Hartwood group projects,
encourage participation and be the "go-to" person for information in that
area.
-  to ensure that A&S people get information on up-coming A&S events,
displays, competitions, etc., especially as put up on the
hartwood at tirrigh.org (Facebook optional) or as is sent to you directly from
the A&S Minister.
- someone to let the A&S Minister know what the A&S needs and wants of your
area are, so that where possible they may be addressed.
- regular access to computer email and telephone essential to this position
(sometimes multiple times per day, sometimes twice a week).

Remember that this is your area.  For the most part, what will happen at
your A&S nights will be determined by the people attending, what you
arrange for each other,  and what you choose to do together and separately.

If extra workshops are desired, please let the A&S Minister know and we'll
see what can be arranged for instructors to come in / students to come
out.  :)  A 'kitty' may be put out to help pay for fuel or participant may
split the costs of workshops fees.  In some cases, we can take a potential
weekend workshop bid to council for funds for a hall and treat it like an
event - if approved.

Anyone interested,  please send SCA and mundane names, contact information,
and a brief A&S resume / application to artsci at hartwood.tirrigh.org  or
canzonet3 at gmail.com



2.  I am in the last 8 months of my term as A&S Minister for Hartwood.  It
would be nice to find a deputy interested in taking up this position when I
step down, so that there is training time available.  :)
(This job is mostly administrative, with a little bit of hands-on.)

Currently, the A&S Minister is responsible for:
- collecting reports from Hartwood's Regional Coordinator's by the 1st of
January, April, July, October.
- reporting on all A&S activities within the branch quarterly to
Seneschal(e), and Principality A&S on the 15th of January, April, July,
October.  These reports are to include follow-up on last quarter's
activities, reports on monthly meetings and attendance in all our areas for
this quarter, anticipated projects for the future quarter, reports on
competition entries / group projects on-going & completed / workshops /
dance / games / any combined efforts with other Officers / progress report
on how the amalgamation is going:  celebrations, difficulties, plans for
dealing with challenges.
- completing a domesday report from the quarterly reports, and having it
into the the Seneschal(e) and Principality A&S by December 1st.
- determining the yearly budget needs and presenting them to Council and
the Financial Committee when appropriate.
- deciding upon 1 or 2 yearly group projects and coordinating them.
- collecting information on A&S activities from Principality A&S,
northern at antir.sca.org, Hartwood Council meetings, Financial Committee
meetings, and spreading the information directly to Regional Coordinators
and to populace via hartwood at tirrigh.org (Facebook is optional).
- coordinating with Event Stewards / demo coordinators / other Officers,
etc. to ensure that A&S needs are met.
- supporting the Regional Coordinators wherever possible.  Being a voice
for their needs and desires on Council.
- ensuring that various levels and styles of competitions and artisan's
displays are held throughout the year, to encourage our populace to further
their skills.
- encouraging TUTR classes and weekend sessions wherever possible.
(Note:  there will be additional duties added when we have a Hartwood A&S
Championship competition.)
- regular access to computer email and telephone essential to this position
(sometimes multiple times per day, sometimes twice a week.)

Anyone interested,  please send SCA and mundane names, contact information,
and a brief A&S resume / application to artsci at hartwood.tirrigh.org  or
canzonet3 at gmail.com  AND to  seneschal at hartwood.tirrigh.org



South and West Hartwood could really benefit from someone stepping up and
coordinating a regular meeting!

If I can find a deputy soon, there's 2 reporting periods and a domesday
left to do that this person could see/help with the process before
potentially having to do these reports solo. :)

Thank you very much for considering these positions.

- Cecille de Beumund,
Minister of Arts and Sciences, Hartwood
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