[Hartwood] volunteer scheduling - cultural days committee

Thu Jun 19 19:45:21 PDT 2014

I have to admit, m 
y comments re. scheduling of the organizing meeting were influenced by two
recent experiences with other volunteer-based Nanaimo  groups. 

The first was a service club. The self-employed President and a retired
member committed the group to an ongoing volunteer slot on a Wednesday
morning...and for the next two years, they had to plead and cajole and send
around emergency emails and phone calls trying to get people to show up
because the majority of club members couldn't make it during working hours.
This was Rotary so quite a few members did own their own businesses BUT they
had to be at the office/store/job site during working hours. (Quite a few of
us couldn't figure out why on earth the committment was renewed for a second
year after the first year proved that only 10% of the club members - most of
whom happened to be retired - were available to volunteer on a Wednesday
morning.)

The second group were local church members mostly aged 70-plus who
desperately wanted to bring in younger, working members able to contribute
more financially and physically to the church but who scheduled almost every
activity - other than the church services and occasional rummage sale - for
between 10 a.m. and 3 p.m. Monday to Friday. 

So yes - I agree there are more variable schedules out there but even so,
from what I've seen locally, the majority of people still tend to be working
on a Wednesday afternoon - hence the organizers of this event are shutting
out that group as potential organizers/volunteers. 

Of course that has nothing to do with whether or not we participate - I was
just remarking on it because the meetings are nearby and if they were
scheduled outside office hours, I might have considered attending.

It may still be worth doing...numbers will be an issue, as others have
already noted.

 From: Hartwood <mailto:hartwood at tirrigh.org>  

Sent: Thursday, June 19, 2014 5:32 PM
To: hartwood at tirrigh.org 
Subject: Re: [Hartwood] this could be something we get involved in

Dad owns his own business and is a member of a community committee that
takes him away one thursday a month up to campbell river. Not just the
unemployed, but also those in a managerial position and thus are able to
schedule such appointments for themselves... and anyone who doesn't get a
weekend off, but rather random days during the work week (like me, when I
was working in Victoria)...  

Our communities are too diverse now to schedule something with any hope of
guaranteed attendance. Just gotta pitch something and hope.

As to the event itself, would our contribution be kind of like a cross
between a demo and a free tutr?

~ Cunegonda

On 2014-06-19, at 9:52 AM, Hartwood wrote:

On the plus side, it could be a useful way of drawing more potential
members. Presumably, people attending this event will be those interested in
the arts, which
tends to characterize many of our members.
I just get a tad frustrated by organizations that schedule their organizing
meetings to exclude people who work but hey - their loss of a sizeable chunk
of the population.
Otherwise, worth considering when the date doesn't conflict with a major
island event.
Keep well,
Val (who is only commenting at this time because I'm currently stumped on
how to untangle a wall of text.)

  _____  

From: Hartwood [mailto:hartwood-bounces at tirrigh.org] On Behalf Of Hartwood
Sent: June-19-14 7:45 AM
To: Hartwood
Subject: [Hartwood] this could be something we get involved in

From: Nanaimo Arts Council <mailto:admin at nanaimoartscouncil.ca> 
Sent: Thursday, June 19, 2014 6:59 AM
To: Rosemary <mailto:R_Webster at shaw.ca> 
Subject: Culture Days Nanaimo

CULTURE DAYS NANAIMO

<http://gallery.mailchimp.com/ec4ed72bb699efa9007e0767b/images/af0fd2db-3d13
-4197-bf3f-e4e76402f77d.jpg> 

Culture Days is committed to reaching the goal of having all Canadians in
every community declaring "I Love Culture" and making culture a daily habit.

Activities can be really simple as long as they are:
A) Free
B) Interactive
C) Registered on the Culture Days website.

This is a great way to take advantage of national promotion to grow a
grassroots, cultural event the community will look forward to every year. A
group of people have come together to facilitate the growth of Culture Days
in Nanaimo; we have been brainstorming activities and ways to
collaboratively promote the event. We have come up with the idea of creating
a "Culture Days Hub" at the downtown library that include various activities
in one location; making events more easily promoted and accessible to the
community. This location will also build on the Arte de Carnavale event that
has taken place in the Diana Krall Plaza for the last two years.

As a group we hope to connect people and resources - if there is a need for
your event, such as people, expertise, advice, materials, etc., you can
circulate your needs to this group and we will all try to help you fill it.
We will also promote the event as a whole by creating a group poster (new
this year) and on social, and other media, using the national event registry
as our guide for what is happening.

Next meeting is Monday, June 23rd, 3pm-5pm at the Downtown Library. If you
would like to be added to the e-mail list or would like more information,
contact Sarah at the Nanaimo Arts Council.
250-729-3947 or admin at nanaimoartscouncil.ca
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