<html><body><div style="color:#000; background-color:#fff; font-family:times new roman, new york, times, serif;font-size:12pt"><div style="RIGHT: auto">Council meeting - October 13, 2012<BR>Shire of Hartwood<BR><BR>minutes by Halima<BR><BR>Present: John Mail, Allison Mail, Amber Oaks, Linda J. Doerksen, Danielle Bevan, Susan Hudema, Don Fawthorpe, Taleah Cristea, Zoran, Erin Ada Thomas,<BR><BR>Call to order: 3:40<BR><BR>Minutes of the last meeting: reading if Eliz comes in time, else next meeting<BR><BR>Officer reports:<BR><BR>Archery - practices are currently two times each week; looking at an indoor range; season ends Oct 31; Miranda is master bowman in An Tir for Child; Joye is new, 13 yrs old, and has a 99.5 average, close to grand master for her class.<BR>West Hartwood is now Sundays, and has indoor range (20 yd)<BR><BR>Herald - office still open; SCA mem req; requirements given, and reassurances<BR><BR>MoS - fight practices continuing weekly, no
injuries, nothing new<BR><BR>A&S - rpt sent; looking for local coordinators; created a schedule of activities for North Hartwood (had an evening of stick weaving, 2 inkle looms, 1 counter-balance loom)<BR><BR>Chatelaine - written report<BR>"Not a lot to report, sadly.<BR>We had one potential new member come to Armada, with whomI exchanged emailsand arrangedfor costumes to be available at the event. I sent a follow-up email<BR>but have not heard back (however, I was emailing the person's family and not the young man himself.).<BR>I did not meet him because I was not able to get to the event until later in the day.<BR><BR>"Next membership event is a Games Night on November 17 in Parksville, for which I will be donating a door prize and promoting via free classified event ads in<BR>the surrounding area."<BR><BR>Chronicler - looking for articles; no other rpt; release forms posted on Hartwood list<BR><BR>Exchequer - no change from last council ($1908.93
+ 5.03 + A/R $500)<BR><BR>Seneschal - summarizes all officer reports; req for memberships from Sarah/Susan; discussion on members<BR><BR><BR>Old Business:<BR>Events<BR>White Court - Dec 1; Danielle (feast org) has flyers (for this and Games); OAP hall is a home, expanded; 4:30-10:30 p.m.; needs from Stores (see Kjartan); need slow cookers<BR><BR>Games - Parksville is "dead zone", and central to all; Nov 17, 5-9 p.m.; smaller portion of much larger hall; Danielle (steward); theme is to hang out and have fun; Susan offered to bring stuff; stuff is needed (see Kjartan); $5 / head as experiment for first time steward; potluck snack; John suggests contacting fighters' list; possibly have Gold Key/Stores; herald consult?; etc.<BR><BR>TUTR - no movement yet<BR><BR>New Business:<BR><BR>Exchequer - Financial Policy, first draft - no response by officers to exchequer's post; will send info directly<BR><BR>Seneschal - received info from Principality re: "issue";
Don indicated a letter is in process<BR><BR>Skype meetings - must communicate better; meeting times posted to Hartwood elist is still best; hubs need to notify availability; scheduling for members still a problem with working shifts; next council at Games, if short;<BR><BR>Danielle - Phone list @ gate, w addendum<BR><BR>Next meeting @ Games night<BR><BR>Adjournment: 4 p.m.<VAR id=yui-ie-cursor></VAR></div></div></body></html>