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</style></head><body><div data-externalstyle="false" style="font-family:Calibri,'Segoe UI',Meiryo,'Microsoft YaHei UI','Microsoft JhengHei UI','Malgun Gothic','Khmer UI','Nirmala UI',Tunga,'Lao UI',Ebrima,sans-serif;font-size:16px;"><div>Just a few clarifications.</div><div> </div><div>You cannot have a donut shire. So any change must leave a contiguous block of land joining north and south Hartwood.</div><div> </div><div data-focusfrompointer="true">According to Kingdom Law it should read “a majority” of your officers must be from inside your borders.</div><div data-focusfrompointer="true"> </div><div data-focusfrompointer="true">The process going forward for an external border change is: the people in the affected area send a request to Hartwood council stating which areas (postal codes) wish to secede. IF council approves, a polling is done to all paid members in the affected area to ascertain their wish. If a minimum of 51% respond and a significant number of those are in favour a request is sent to the Kingdom Seneschal to make the change.</div><div data-focusfrompointer="true"> </div><div data-focusfrompointer="true"> </div><div data-focusfrompointer="true"> </div><div data-focusfrompointer="true">Baron James Llewellyn ap Gruffydd </div><div data-focusfrompointer="true"> </div><div data-focusfrompointer="true"> </div><div data-focusfrompointer="true"> </div><div data-focusfrompointer="true"> </div><div data-signatureblock="true"><div> </div><div>Sent from Windows Mail</div><div> </div></div> <div style="border-top-color: rgb(225, 225, 225); border-top-width: 1px; border-top-style: solid;"> <strong>From:</strong> jpclark<br> <strong>Sent:</strong> May 4, 2013 7:14 PM<br> <strong>To:</strong> hartwood@tirrigh.org<br> <strong>Subject:</strong> [Hartwood] April Council Minutes<br> </div> <div> </div> Hartwood Council – April <br>14/13<br><br>Minutes read and changed: Cunnagunda did not schedule council meetings . <br>Will decide at Council.: Cunnegunda motions – John 2nd passed.<br><br>Officer Reports:<br><br>Archery: Nothing to report<br><br>A&S: Been hearing that the Port Alberni area has begun to have occasional <br>meetings, which is absolutely awesome. Congratulations for coming together <br>to socialise and create in your area!<br>Comox Valley et. al. has been working on solo projects and heraldic display. <br>Getting to a point soon where we'll need volunteers to do embroidery <br>piecework, watch the email list for details.<br>Taking applications for Minister of Arts and Sciences for the Shire of <br>Hartwood. Please send applications with pertinent SCA resume, full legal <br>name, address, phone number, email address, and SCA membership number to <br>John Macandrew by May 1st, 2013.<br>Please note that this position requires a minimum of weekly (preferably <br>more) access to email, and phone accessibility.<br>Any questions about what the workload of the position or the requirements <br>are like, please contact me directly - thank you.<br><br>Chronicler: I am still looking for Chronicler to replace me.<br>The photographers release form is still required, however, model releases <br>are no longer needed in the SCA.<br>From the October 2012 Board Meeting:<br>“SCA participants including officers are no longer required to go through <br>the onerous and debilitating and ultimately futile process of attempting and <br>failing to get model releases for every captured model from the photographer <br>as long as it is for informational or promotional purposes and not for <br>commercial purposes. If the individuals or SCA is contacted by any party <br>wising to remove the photo or video, the SCA will comply promptly.”<br>Since our newsletters are not commercial but purely informational, they <br>qualify.<br>The SCA has a new social media policy. You should familiarize yourself with <br>it.<br>SOCIAL MEDIA POLICY OF THE SCA <br>http://sca.org/docs/pdf/SCASocialMediaPolicy.pdf<br>CRITERIA FOR DETERMINING APPLICABILITY OF THE SOCIAL MEDIA POLICY <br>http://sca.org//docs/pdf/SocialMediaPolicyCriteria.pdf<br><br>Chatelaine: There is a new family group in Black Creek. Try to get out to <br>event. Mostly interested in archery. 4 New people at TUTR<br><br>Family Activities: Well the family activities department has been having a <br>very lazy while. I helped out at daffodil in seagirt and I hung out with the <br>children somewhat at the tudr and that's about it I believe. Upcoming <br>plans - I have no clue. I have not been asked to help with anything as of <br>yet.<br><br>Herald: Office Still open<br>John: We really need officers to replace those offices. A&S Herald, <br>Chronicler, MoS Chatelaine. Cannot function without them<br>Exchequer: Written Motion: Halima: We accept Financial Policy and move on. <br>Aline 2nd<br>$2568.51 after TUTR<br>Cunnegunda is now Exchequer. Deputy Halima<br><br>Seneschal : Got a letter from Coombs regarding splitting from Hartwood. <br>Baron James: Coombs, Parkville and Qualicum and/or Port Alberni. Cannot <br>have strip across the middles. Can still be officers and have voting <br>privileges. 305 of officers can live out of Shire. Send this proposal <br>explaining what they can have and send to polling officer (Baron James). <br>Will draft a letter and send to James for proofreading.<br>Really need officers to step up.<br><br>New Business:<br><br>1. University of Tir Righ – Naniamo -Novus event in June: 28,- 30 Event <br>Proposal. $20 for site$5 for feast with potential of day food. Will need <br>Biffies and Food. – Will Be Autocrated by Cunnegunda Possible Attila co <br>event steward. If site doesn’t pan out possible day in park.<br>2. Ravens war: Received Proposal: 9-11 August - $15 – Estimates of 50 <br>people going may be high… After Tournament of Armies – may be difficult. <br>Events have had a lot less lately… 30 people more common. Event Steward <br>needs to contact Aline to get senior archery marshal. Food costs maybe be <br>high… May need to be adjusted.<br>3. Cunnegunda – Tir Righ August Investiture – put in a bid. Possible <br>site suitable for 200 people. Hall and field too. Works out to 2./3 of <br>typical cost of event. 23/24/25 August – Like to submit a proposal – <br>Everyone agree.<br>Council meetings: 1pm Sunday – May 19th – June Novus event June 23rd July <br>21, August 25th<br><br>New Business: None<br><br>John motions meeting Adjourned 2nd Aline – 2:32<br><br><br><br><br>_______________________________________________<br>Hartwood mailing list<br>Hartwood@tirrigh.org<br>http://mail.tirrigh.org/mailman/listinfo/hartwood_tirrigh.org<br><br>Forum: http://bluepage.tirrigh.org/BluepagephpBB/<br><br>Website: http://hartwood.tirrigh.org/</div></body></html>