[Hartwood] April Council Minutes

Sat May 4 23:13:44 PDT 2013

Just a few clarifications.

You cannot have a donut shire. So any change must leave a contiguous block of land joining north and south Hartwood.

According to Kingdom Law it should read “a majority” of your officers must be from inside your borders.

The process going forward for an external border change is: the people in the affected area send a request to Hartwood council stating which areas (postal codes) wish to secede. IF council approves, a polling is done to all paid members in the affected area to ascertain their wish. If a minimum of 51% respond and a significant number of those are in favour a request is sent to the Kingdom Seneschal to make the change.

Baron James Llewellyn ap Gruffydd 

Sent from Windows Mail

From: jpclark
Sent: ‎May‎ ‎4‎, ‎2013 ‎7‎:‎14‎ ‎PM
To: hartwood at tirrigh.org
Subject: [Hartwood] April Council Minutes

                                                    Hartwood Council – April 
14/13

Minutes read and changed:  Cunnagunda did not schedule council meetings . 
Will decide at Council.: Cunnegunda motions – John 2nd passed.

Officer Reports:

Archery: Nothing to report

A&S: Been hearing that the Port Alberni area has begun to have occasional 
meetings, which is absolutely awesome.  Congratulations for coming together 
to socialise and create in your area!
Comox Valley et. al. has been working on solo projects and heraldic display. 
Getting to a point soon where we'll need volunteers to do embroidery 
piecework, watch the email list for details.
Taking applications for Minister of Arts and Sciences for the Shire of 
Hartwood.  Please send applications with pertinent SCA resume, full legal 
name, address, phone number, email address, and SCA membership number to 
John Macandrew by May 1st, 2013.
Please note that this position requires a minimum of weekly (preferably 
more) access to email, and phone accessibility.
Any questions about what the workload of the position or the requirements 
are like, please contact me directly - thank you.

Chronicler: I am still looking for Chronicler to replace me.
The photographers release form is still required, however, model releases 
are no longer needed in the SCA.
From the October 2012 Board Meeting:
“SCA participants including officers are no longer required to go through 
the onerous and debilitating and ultimately futile process of attempting and 
failing to get model releases for every captured model from the photographer 
as long as it is for informational or promotional purposes and not for 
commercial purposes. If the individuals or SCA is contacted by any party 
wising to remove the photo or video, the SCA will comply promptly.”
Since our newsletters are not commercial but purely informational, they 
qualify.
The SCA has a new social media policy. You should familiarize yourself with 
it.
SOCIAL MEDIA POLICY OF THE SCA 
http://sca.org/docs/pdf/SCASocialMediaPolicy.pdf
CRITERIA FOR DETERMINING APPLICABILITY OF THE SOCIAL MEDIA POLICY 
http://sca.org//docs/pdf/SocialMediaPolicyCriteria.pdf

Chatelaine: There is a new family group in Black Creek.  Try to get out to 
event.  Mostly interested in archery. 4  New people at TUTR

Family Activities: Well the family activities department has been having a 
very lazy while. I helped out at daffodil in seagirt and I hung out with the 
children somewhat at the tudr and that's about it I believe. Upcoming 
plans - I have no clue. I have not been asked to help with anything as of 
yet.

Herald: Office Still open
John:  We really need officers to replace those offices.  A&S Herald, 
Chronicler, MoS Chatelaine.  Cannot function without them
Exchequer: Written Motion: Halima: We accept Financial Policy and move on. 
Aline 2nd
$2568.51 after TUTR
Cunnegunda is now  Exchequer.  Deputy Halima

Seneschal : Got a letter from Coombs regarding splitting from Hartwood. 
Baron James: Coombs, Parkville and Qualicum and/or Port Alberni.  Cannot 
have strip across the middles.  Can still be officers and have voting 
privileges. 305 of officers can live out of Shire.  Send this proposal 
explaining what they can have and send to polling officer (Baron James). 
Will draft a letter and send to James for proofreading.
Really need officers to step up.

New Business:

1.    University of Tir Righ –  Naniamo -Novus event in June: 28,- 30  Event 
Proposal.  $20 for site$5 for feast with potential of day food. Will need 
Biffies and Food. – Will Be Autocrated by Cunnegunda Possible Attila co 
event steward. If site doesn’t pan out possible day in park.
2.    Ravens war: Received  Proposal:  9-11 August - $15 – Estimates of  50 
people going may be high… After Tournament of Armies – may be difficult. 
Events have had a lot less lately… 30 people more common. Event Steward 
needs to contact Aline to get senior archery marshal.  Food costs maybe be 
high… May need to be adjusted.
3.    Cunnegunda – Tir Righ August Investiture – put in a bid.  Possible 
site suitable for 200 people. Hall and field too.  Works out to 2./3 of 
typical cost of event. 23/24/25 August – Like to submit a proposal – 
Everyone agree.
Council meetings: 1pm Sunday – May 19th – June Novus event June 23rd July 
21, August 25th

New Business: None

John motions meeting Adjourned 2nd Aline – 2:32

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