[Utr] UTR Project Plan - Common Forms and Binders

[doerksen at island.net]

I suggest that the forms be online, in PDF form, fill-able or not;  
Word is not consistant across all platforms, and PDF seems to be.

Reasoning:
1) The up-to-date version would always be online and available; no  
waiting for files, no hoping someone has checked their email, and can  
be picked up from any online computer anywhere.
2) No one gets forgotten in the dissemination (was there a 'd' in that name?).
3) No form gets forgotten out of the packet.
4) When forms (and other information) are updated, an email can go  
out; at any time you want to ensure you have the most up-to-date  
stuff, go online.

Halima
-- 
http://www.island.net/~doerksen/



Quoting Elena de Maisnilwarin <elena.de.maisnilwarin at shaw.ca>:

> Greetings, everyone.
>
> Regarding the UTR Project Plan - Common Forms and Binders task, I  
> would report as follows.
>
> Several forms have been developed over the past year, and were  
> included in Dean Binders given to HE Wrenn and mailed this week to  
> the newest Dean Ysabelle of Tir Bannog. I believe most of these were  
> emailed to Aine, but cannot recall for sure.
>
> Forms for Deans:
> - University of Tir Righ Staff (position, name, contact information)
> - Dean Binder divider tabs
>
> Forms for Deans - Session Level:
> - Dean Session Recap and Expense Reimbursement
> - "Dear Instructor" letter (welcome to the session, a few instructions)
> - Instructor Envelope Labels
> - "Thank You" letters for instructors who offered to teach, but  
> whose classes were cancelled
>
> Forms for Instructors
> - UTR Instructor Class Proposal
>
> Forms for Instructors - Session Level
> - Instructor Evaluation and Expense Reimbursement (printed on yellow  
> paper so they don't get mixed up with the student evaluations in the  
> instructor's envelope for each class they teach at a session)
> - UTR Instructor Class List (students registered in their classes,  
> used for signin and pass/fail)
>
> Forms for Students - Session Level
> - UTR Student Evaluation
> - UTR Student Registration (can also be used for Pre-registration)
>
> The forms above are Word documents; they were forwarded to the Forms  
> Deputy last year for the magic of making them fillable .pdfs but no  
> word yet.
>
> In addition, after sessions are completed I input the student's  
> comments into an Excel file, one tab for each class. The entire file  
> is kept in my records; the individual tabs are emailed to the  
> appropriate instructors. The hardcopies are sent to the Governor.
>
> What's the best way to distribute these? I can zip them up, and  
> email to everyone. I think in the long term it'd be best to include  
> these on the website. Halima - any thoughts on that?
>
> These forms have all been used in sessions; it'd be great if others  
> could review and comment on them once they're sent out.
>
> Regards,
> Elena
>