[tirrigh-heralds] Ceremonial Committee Charter

[Quentin Martel]

Here's the full text of the Ceremonial Committee Charter as approved by
Their Highnesses.

 

- Quentin Silver Yale

 

 

 

Charter of the Standing Ceremonial Committee of the Principality of Tir Righ
College of Heralds

 

The Standing Ceremonial Committee ("the Committee") is a permanent committee
of the Principality of Tir Righ ("Tir Righ") College of Heralds and reports
to the Coronet of Tir Righ. Through this Charter, the Coronet delegates
certain responsibilities to the Committee to assist the Coronet in the
formulating, disseminating, and approving the ceremonies that can be used in
Tir Righ.

 

The Committee shall consist of five members. Those members shall be the
Silver Yale Principal Herald of Tir Righ ("Silver Yale"), the Tir Righ Court
Herald, and 3 At Large members. Each member shall be nominated by Silver
Yale and confirmed by the Coronet. It is recommended that the Committee
should work to be composed of members of both genders, those members have
strong knowledge and experience in SCA ceremonies, and they represent a
variety of viewpoints and experiences such as serving as the Crown or
Coronet, herald, retinue, audience, and so on.

 

Should there be no Tir Righ Court Herald or Silver Yale is acting in that
capacity, Silver Yale shall nominate another member of the Tir Righ College
of Heralds to serve on the Committee.

 

Should there be a committee member serving in the position that would be
held by the Tir Righ Court Herald and a new herald is appointed to that
position, the committee member shall be replaced by the new Tir Righ Court
Herald.

 

Silver Yale shall chair the committee and is confirmed onto the Committee
automatically upon taking the oath of the office of Silver Yale.

 

Each At Large member shall be appointed to a two year term, subject to
removal at any time by the Coronet. Silver Yale and the Tir Righ Court
Herald shall serve from the beginning of his or her term in that position
until the conclusion of his or her term in that position. Upon inception of
the Committee, one of the 3 At Large terms shall be one year in order to
stagger the times that terms expire.

 

Procedures

The Committee shall hold meetings as required to fulfill the duties of the
Committee. Meetings may be called by the Chair of the Committee or any two
members of the Committee. The Committee must meet at least once per year.

 

Meetings may be held either in person or via phone, e-mail, video
conferencing or any other reasonable method of communication. Meetings may
be held at events but it is not required to do so.

 

The presence of three members of the Committee shall constitute a quorum. 

 

To the extent practicable, the meeting agenda and minutes from the prior
meeting shall be provided to members of the Committee prior to each meeting
to allow time for review. 

 

The Committee shall have authority to create and delegate specific tasks to
such standing or ad hoc subcommittees as it may determine to be necessary or
appropriate for the discharge of its responsibilities. The results of the
meetings shall be reported to the Coronet and the Curia.

 

Purposes

The Committee shall have direct responsibility to: 

 

Review any change to the Tir Righ Ceremonial ("the Ceremonial"). No change
shall be made to the Ceremonial without the approval of the Committee, save
by the Coronet. Should the Committee give approval to a change to the
Ceremonial, that recommendation will be sent to the Coronet for approval.
Should the Coronet approve of the change, the Ceremonial shall be updated
with the new change.

 

In order to recommend a ceremony to the Coronet, the positive vote of three
Committee members is required.

 

Responsibilities

To carry out these purposes, the Committee shall have the responsibilities
set forth below. 

 

The Committee shall conduct a periodic review of the Ceremonial. The
Committee shall have the authority to accept recommendations of changes to
the Ceremonial from third parties, delegate writing of ceremonies to third
parties, or write changes to the Ceremonial itself.

 

The Committee shall conduct a periodic review of Ceremonials of other
Principalities and of the An Tir Ceremonial and Ceremonials of the other
Laurel Kingdoms of the Known World.

 

The Committee shall publish a set of guidelines for all Tir Righ ceremonies.

 

The Committee shall make an annual report to be included in the Tir Righ
College of Heralds annual Doomsday report.

 

The Committee shall publish the current Ceremonial on the Tir Righ website
and make announcements of changes in the Tir Righ newsletter.

 

The Committee shall present the current ceremonial to each incoming Coronet.

 

The Committee shall perform such other functions as the Coronet may from
time to time assign to the Committee.

 

Authority

The Committee shall be given the resources and assistance necessary to
discharge its responsibilities. The Committee shall also have the authority
to engage outside advisers as it deems necessary or appropriate.

 

Authority denied to the Committee

The Committee does not have the authority to see to it that the Ceremonial
is used by the Coronet. The Coronet is always free to use different
ceremonies as suits the Coronet's needs. The Coronet can directly make
changes to the Ceremonial without the consent of the Committee.

 

Charter Review

The Committee shall review this Charter periodically for adequacy and
recommend to the Coronet any necessary changes. 

 

Annual Performance Review

The Committee shall conduct an annual evaluation of its performance in
carrying out its responsibilities hereunder.

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