[Hartwood] Locations Database

[doerksen at island.net]

Excellent idea. I like it and will do what I can to help!
Halima
-- 
http://www.island.net/~doerksen/

Wed 23 May 2012 10:06:27 PM PDT, quoting Danielle Bevan <dbevan at topfloor.ca>:

> To those reading this both on Facebook and here, I apologize -- I  
> just find that some people do FB, and others do the mailing list, so  
> hopefully I'll get everyone involved in the conversation this way. :)
>
> Okay, on the topic of a locations database:
>
> My idea is labour intensive. I'm not going to lie. It involves  
> people going out into their community, tracking down all kinds of  
> venus -- from convention centers, to fair grounds, to camp grounds,  
> to halls, to schools, to lodges, etc... -- and gathering that  
> location's details, then emailing it to me so I can enter it into a  
> database. (or anyone else who enjoys data entry.) Then, when it  
> comes time to plan for an event, they go to the database, say 'I  
> need space for archery, a full kitchen, and space for 100 to dine',  
> and it will filter your criteria and give you the options. Once  
> created, it will require an annual upkeep of someone calling all  
> these halls up again and asking if anything's changed.
>
> So what is useful information to have about a site?
>
> Contact information, of course.
> Seasonal Rates (And anyone who won't give you a rate is suspicious,  
> so say I!)
> Non-Profit discount?
> Insurance Requirements
> Kitchen, and how well appointed?
> # of rooms, dimensions would be nice
> Capacity
> Parking
> Outdoor Space Suitable for Archery
> Outdoor Space Suitable for x number of tourney fields
> Outdoor Space Suitable for Camping
> Firepits
> Potable Water
> Toilets
> Showers
> Dry Site
> Additional rules
> Additional hazards
> Additional amenities
>
> ... and pretty much everything listed on the principality event  
> submission form, really.
>
> This kind of data requires more than just a phone call. This  
> requires asking for a tour, and ideally, taking a camera with you to  
> photograph some key locations. (Like, say, the kitchen.) Is there  
> any chance people are interested in forming a team to get into this  
> kind of detail? Am I over-complicating it, and maybe there's a  
> better way? Did I forget anything of use for potential Autocrats?
>
> Basically, I'm proposing some short-term pain for the luxury of  
> making finding a site -- historically the most difficult aspect of  
> Event Stewarding -- easy as pie.
>
> Conversation, GO~
>
> ~ Danielle/Cunegonda